Performance and Rental Event Manager

Position Summary

Brevard Music Center (BMC) is a summer institute and festival that trains over 400 high-school and college-aged musicians each year and presents a seven-week public concert series throughout the summer. BMC is seeking a full-time Performance and Event Coordinator who will be responsible for the coordinating for performances and event rentals for the organization.  

Primary Duties and Responsibilities

Technical Direction

  • Act as Technical Manager on all performances and rentals.
  • Lead lighting and sound and load-in for all performance and rentals and manage interns/crew in all build sessions.
  • Organize strike and load-in for all performances and rentals.
  • Monitor the condition of equipment including lighting, sound, and rigging equipment; arrange for the repair and replacement within budgetary constraints; perform preventive maintenance on equipment.
  • Perform maintenance and repairs on theatre equipment and facilities including, but not limited to, rigging systems, scene shop machinery and tools, and lighting and sound equipment.
  • Supervise technical elements of all performances and rentals.

Production Management

  • Organize, manage and support the development and execution of all technical and design elements of the season productions, including scheduling and running design and production meetings.
  • Develop, manage and enforce performance and rentals deadlines, due dates, and all technical schedules.
  • Manage performance and rentals personnel to ensure all technical areas are kept on budget.
  • Hire and schedule all other technical personnel as approved by Director of Production.
  • Communicate up-to-date information about technical details to necessary staff and to artistic personnel.
  • Monitor the condition of equipment including lighting, sound, and rigging equipment; arrange for the repair and replacement within budgetary constraints; perform preventive maintenance on equipment per maintenance schedule.
  • Work with Operations Manager to execute all rental events on campus and provide on-the-ground support for the planning and execution for the rental events.
  • Be available throughout the run of performances and rentals to deal with any matters arising including, but not limited to, lighting, sound and artist/renter needs.
  • Maintain supply inventories and exert budgetary control.   

Facilities Management

  • Manage the repair and maintenance of the performance and rental facilities with the Facilities Manager.  
  • Assist staff leaders in planning and executing capital improvements.
  • Maintains a safe environment for patrons and workers.
  • Work with renters to determine and fulfill all contracted needs.

Safety Management

  • Train and prepare for emergency situations that involve performance operations. 
  • Knowledge of first aid, certificate and/or formal Health & Safety training.
  • Up to date knowledge of health & safety law and excellent working practice, including experience of producing detailed risk assessments.
  • Communicate and enforce OSHA standards.

Miscellaneous

During the Summer Festival Season, your primary duties will change.

  • You will be a direct report to the Director of Production.
  • The Director of Production will integrate this position into the summer staffing plan.  
  • Primary Duties and Responsibilities will be adjusted accordingly.  

Other Job Aspects

  • Promote and advance facilities rentals to maximize year-round utilization.
  • Approve, arrange, and track all prop, costume, equipment, and other loans to other organizations.
  • Aid staff in arranging to borrow and return items from other organizations as needed.
  • Help in a technical capacity with all other special events and functions.
  • Monitor and approve all first aid supplies purchased for facilities.
  • In depth problem-solving skills and attention to detail with good communication skills.
  • Experience with tight budgets and bringing projects within budget.
  • Other duties as assigned.

Qualifications

  • Bachelor’s degree in Theatre Arts.
  • Five or more years of experience in a production role.  Experience with a performing arts organization preferred.
  • Must be PC proficient, with strong skills in Microsoft Office and Google applications. 
  • Organizational skills, attention to detail, and accuracy.
  • Interpersonal skills to work effectively and collaboratively with other BMC staff.
  • Ability to work under pressure and meet deadlines.
  • Willingness to take on new tasks and challenges. 

Working Conditions

Work takes place primarily at the main campus. Travel to other BMC buildings required as needed to coordinate work, attend meetings, etc.
As a seasonal summer music institute, managers are required to work extended hours in order to complete responsibilities and provide adequate oversight for performances
Position reports to Director of Operations (off-season) and Director of Production(summer season).  

Requirements

  • Complete satisfactory background check
  • Physical requirements: moves equipment weighing up to 50 pounds; must be able to remain in a stationary position during shift; moves throughout the campus to access tools, equipment, and supplies; and positions self to install equipment, including on ladders.

As a matter of policy, the Brevard Music Center does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability and genetic information (including family medical history) in the recruitment and admission of students, the recruitment and employment of its faculty and staff, or the operation of any of its programs and activities.  

To apply for this position:

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  2. Create a MyBMC account (if you don't already have one).
  3. Sign in to your MyBMC account.
  4. Visit the Employment section.

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Brevard Music Center is a summer institute and festival. Over four hundred young musicians from around the country come each summer to study and perform in over 80 concerts ranging from orchestra to opera, chamber music and pops. As a matter of policy, the Brevard Music Center does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability, or genetic information (including family medical history) in the recruitment and admission of students, the recruitment and employment of its faculty and staff, or the operation of any of its programs and activities.