Special Events Coordinator

The Special Events Coordinator supports the special events function of Brevard Music Center's Development Office and helps plan, coordinate, oversee, and execute all event logistics for approximately 30 stewardship, cultivation and fundraising events for donors and patrons during the Music Center’s summer festival, and help supervise the work of two Special Events Assistants. The ideal candidate will have previously served in one or more similar internships, preferably with performing arts organizations.

This is a full-time, seasonal position that requires evening and weekend hours from May 16 through August 12, 2022. Benefits include full board, on-campus housing (rooms are typically shared with another seasonal staff member), complimentary concert attendance with staff ID, and season stipend paid bi-weekly.

Responsibilities include, but are not limited to:

  • Coordinate with designated Development staff and the Director of Production for events, as needed
  • Participate in the planning process for special events as soon as information becomes solidified/ available
  • Provide outstanding customer service at events
  • Oversee event RSVPs and event guest registration
  • Coordinate and supervise seasonal staff, student workers, and volunteers, as needed
  • Help ensure proper event setup, aesthetics of event space, breakdown, and post-event clean-up
  • Serve as contact person for event vendors (i.e.: special event management company, caterers, rental companies, etc.)
  • Maintain supply inventory
  • Organize Development calendars and to-do lists for development and production staff collaborations
  • Coordinate and execute pre- and post-visit communication with VIP guests of on-campus retreat house
  • Attend and help plan, organize, and implement all assigned community outreach events
  • Other tasks and projects as assigned by the Director of Annual Giving and Senior Director of Development

Qualifications:

  • Excellent time management, prioritization, organization, and verbal, written, and interpersonal communication skills
  • Proven initiative and attention to detail
  • Ability to take direction, and also work independently on multiple projects simultaneously
  • Previous catering, hospitality and/or event planning experience, a plus
  • Must be a team player with a positive attitude, and proven ability to work collegially with many constituent groups: vendors, staff, volunteers, Board of Trustees, artist faculty, supporters, and event guests
  • Must be at least 21 years old and completed two (2) years of college
  • Must have access to personal vehicle and possess a clean driving record
  • Must be able to lift 20 lbs. – 30 lbs.
  • Knowledge of nonprofit organizations and interest in performing arts, a plus
  • Familiarity/experience with relational database software
  • Appreciation for the mission of Brevard Music Center

Review of applications will begin immediately and continue until the positions are is filled.

Dave Perrett
Senior Director of Development
Brevard Music Center
dperrett@brevardmusic.org
(828) 862-2121


Please note: A vaccine mandate policy is in place for all students, faculty, summer staff, and residents for the 2022 season. Proof of COVID-19 vaccination is required. Brevard Music Center acts in accordance with applicable state and federal labor laws based on the most current workplace health safety guidance from local, state, and federal health and labor agencies. Brevard Music Center follows CDC and OSHA guidelines for what is considered fully vaccinated, which in the future may include booster shots.


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Brevard Music Center is a summer institute and festival. Over four hundred young musicians from around the country come each summer to study and perform in over 80 concerts ranging from orchestra to opera, chamber music and pops. As a matter of policy, the Brevard Music Center does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability, or genetic information (including family medical history) in the recruitment and admission of students, the recruitment and employment of its faculty and staff, or the operation of any of its programs and activities.