Head Librarian

Dates of Employment: June 2 - August 11, 2021

Reports To: Vice President & Chief Artistic Officer

Supports: Artistic Director, Conductors, Operations Staff, Ensembles Manager, Musicians, Artistic Coordinator


The Head Librarian is responsible for procuring, preparing, and distributing all of the music materials for large-ensemble performances; maintaining the Music Center's library of parts and scores; supervising one associate head librarian, three assistant librarians, and a staff of work-study students; providing, to the BMC administrative staff, information including but not limited to program listings, instrumentation requirements, and other requirements for performance specified in via score, publisher instruction, tradition, or common practice in the discipline.

Music Procurement

  • Arrange for the timely purchase or rental of materials to meet program needs for BMC ensembles.
  • Take delivery of and track incoming music, pack and ship outgoing music, and maintain shipping records.
  • Check all incoming and outgoing performance materials for condition and completeness.
  • Ensure prompt return of rented or borrowed materials and adherence to copyright laws.

Music Preparation

  • Ensure that parts are available to faculty and students in a timely manner, at least one week prior to the first rehearsal of a program.
  • Direct all aspects of music preparation, including but not limited to editing, proofreading, marking parts, and distribution.
  • Route master string parts through string principals, copy bowings into section parts, create practice copies for inside strings, fix page turns, mark corrections.
  • As assigned by the Vice President & Chief Artistic Officer: work with conductors and soloists to prepare music according to their specific requirements.
  • Determine that orchestra parts meet acceptable standards; parts must be legible and must show appropriate rehearsal letters, numbers, and measure numbers.
  • Ensure that there are enough parts.
  • Ensure that markings in parts agree with the conductor's score and the players' parts.
  • Assemble and arrange music in orchestra folders.
  • Provide study parts and scores for musicians as appropriate and reasonable.
  • Oversee music for BMC chamber groups.

Concert / Rehearsal Duties

  • Ensure the presence of a librarian at every rehearsal and performance of a BMC large ensemble.  Ensure that all musicians have music. Distribute and collect music.  Transport folders that have not been retrieved by musicians.  Distribute folders at least 30 minutes before a service.  Set conductor's scores when necessary.
  • After each rehearsal consult with the conductor and string principals on possible bowing changes, mistakes to be corrected in the parts, poor page turns, etc.
  • Assist conductors and musicians with issues related to printed music.

Orchestra Library Maintenance

  • Maintain the Music center's collection of scores and parts; repair and maintain music and folders.
  • Catalog and file music purchased for the orchestra library, maintain accurate inventory, and ensure adequate security.
  • Track all items borrowed from the library, i.e., individual parts, scores, reference materials; ensure their timely return.


  • Organize and manage library staff including associate head librarian, assistant librarians, and work-study students.
  • Confirm instrumentation requirements and other information with BMC administrative staff.
  • Review payments for music and supplies.
  • Report lost or damaged music.
  • Consult regularly with the administrative staff before and during the season.


  • Minimum of 2 years orchestra library experience at a professional symphony orchestra or university ensemble library.
  • Ability to read music is required.
  • The Head Librarian must be able to work well under pressure, willing to take directions and requests from many people, and to prioritize tasks, especially during rush periods all while maintaining a positive attitude and working well as a team member.


  • Complete satisfactory background check.
  • Must have valid state driver's license and possess a clean driving record.
  • Completed college degree in music or related field.


  • Includes a season stipend paid bi-weekly, full board, and on-campus housing


Review of applications will begin on December 1, 2020, and continue until the position is filled. Any questions can be directed to:

Jenny Snyder Kozoroz
Program Director
Brevard Music Center

To apply for this position:

  1. Click the button below.
  2. Create a MyBMC account (if you don't already have one).
  3. Sign in to your MyBMC account.
  4. Visit the Employment section.

Apply Now

Brevard Music Center is a summer institute and festival. Over four hundred young musicians from around the country come each summer to study and perform in over 80 concerts ranging from orchestra to opera, chamber music and pops. As a matter of policy, the Brevard Music Center does not discriminate on the basis of race, sex, color, creed, national origin, age or individual handicap in the recruitment and admission of students, the recruitment and employment of its faculty and staff, or the operation of any of its programs and activities.